Scan Copy

In foreign trade, a scan copy refers to a copy of a paper document (such as a contract, invoice, bill of lading, certificate of origin, etc.) that has been converted into an electronic image or PDF by a scanner or mobile phone camera and then sent. It is commonly used for quickly transmitting information, pre-reviewing documents, or handling emergencies, especially before the original documents are mailed or when the other party needs to confirm in advance. Usage scenarios include: the customer requests to see a scan copy first to arrange payment, the freight forwarder sends a scan copy of the bill of lading for verification, the salesperson provides a scan copy of the stamped contract for the other party's records, etc. Note: A scan copy has no legal effect and cannot replace the original for cargo release, customs clearance, or foreign exchange settlement; banks and customs usually only accept original or telex-release bills of lading. Unlike a 'photocopy', a scan copy is an electronic version that can be transmitted instantly via email; as opposed to an 'original', a scan copy is for reference only. The difference lies in: the original has original signatures and seals, while a scan copy may be tampered with, so for important transactions, the original must be verified or electronic signatures used.