Procedure Document

A Procedure Document is a written document used in the management system of foreign trade enterprises to standardize specific business processes. It typically belongs to the second-level documents of a quality management system such as ISO 9001 or internal company control. It describes in detail the purpose, scope, responsibilities, workflow, and record requirements of an activity to ensure consistency and traceability of operations. Usage scenarios include: order processing, procurement, production, inspection, customs declaration, logistics, etc. Notes: Procedure documents should be distinguished from quality manuals and work instructions—the quality manual is a programmatic document, the procedure document is a process document, and the work instruction is a specific operational step. Procedure documents should be issued under control, and revisions require approval and version records. The difference from 'work instructions' is that procedure documents describe 'who does what and when', while work instructions describe 'how to do it'. In foreign trade, procedure documents are often provided during customer factory audits, system audits, or contract requirements to demonstrate the standardization of enterprise management.