In foreign trade, a photocopy refers to a duplicate made by copying or scanning original documents, commonly used in customs declaration, foreign exchange settlement, tax rebate, and logistics. Unlike the original, a photocopy has no legal effect and cannot be used for cargo release, negotiation, or as a document of title; it is typically for reference, filing, or preliminary review. Usage scenarios include: customers requesting photocopies for content confirmation, shipping lines or freight forwarders requiring photocopies for record, and submitting photocopies for inspection or customs auxiliary review. Precautions: 1. Mark 'COPY' on photocopies to avoid confusion with originals; 2. Under L/C, unless explicitly allowed, submitting photocopies may constitute a discrepancy; 3. Documents involving title or amount (e.g., B/L, draft, insurance policy) must use originals; photocopies are invalid; 4. Some countries' customs require photocopies to be stamped or signed. Difference from 'Duplicate': A duplicate usually refers to a second original with equal effect, while a photocopy is merely a reproduction with no equal effect.
📝 Examples
1. Please send us photocopies of the B/L and invoice for review first; after confirmation, we will send the originals. (Note: For preliminary review to avoid issues after mailing originals.)
2. Since the L/C requires original documents, we cannot accept presentation with only photocopies. (Note: Emphasizes that photocopies are not accepted under L/C; originals must be used.)
💡 Foreign Trade Tips
Foreign trade terms are the foundation of international business communication
Trade practices may vary slightly by country; pay attention when using them
When using terms in contracts, specify the applicable version (e.g., Incoterms 2020)
For unfamiliar terms, use GlobalSync's multilingual email helper to confirm with your partner