Sales Confirmation

A Sales Confirmation is a written document issued by the seller to the buyer in international trade after receiving the buyer's order, confirming that the transaction has been concluded. It is usually issued by the seller on its own initiative and covers terms such as commodity name, specifications, quantity, unit price, total price, packing, time of shipment, terms of payment, insurance, and dispute resolution. It is commonly used in small transactions, repeat orders from old customers, or when the parties have reached a preliminary intention through correspondence and the seller fixes the transaction terms in the form of a confirmation. Notes: Although a Sales Confirmation is not a formal contract, it is legally binding once signed by both parties; if the buyer fails to sign and return it within the specified time, the seller should be cautious about shipping. Compared with a Sales Contract, a Sales Confirmation is simpler in format and more flexible in terms, and is often used for small amounts or long-term cooperative customers; unlike an Order, which is issued by the buyer, a Sales Confirmation is issued by the seller. Foreign trade practitioners should ensure that the terms of the confirmation are consistent with prior negotiations to avoid disputes caused by differences in terms.