The Contract Quality Guarantee Field Form is an on-site document used in international trade to record and confirm the implementation of contractual quality guarantee clauses. It is typically completed by the buyer or its commissioned inspection agency during on-site inspections at the seller's factory, port of shipment, or destination. Its core contents include: contract number, goods description, quality indicators, sampling method, inspection results, whether the contractual quality guarantee requirements are met, inspection date, and signatures of both parties. It is mostly used in transactions of bulk commodities, machinery and equipment, or customized products, where the buyer needs to verify quality on site before delivery or after arrival, serving as the basis for claims or release. Precautions: the form must strictly correspond to the contractual quality guarantee clauses, avoiding subjective judgment; inspectors should be qualified, and data must be objective and traceable; if nonconformity is found, the seller should be notified promptly and evidence preserved. Difference from other terms: it differs from a 'Quality Inspection Certificate' (issued by a third party, focusing on conclusions) and from a 'Quality Guarantee Letter' (a unilateral commitment by the seller); rather, it is an on-site record jointly participated in by both buyer and seller, serving both as process evidence and as a dispute resolution function.
📝 Examples
1. According to the quality guarantee clause in Article 5 of the contract, the buyer's representative visited the seller's factory on March 10, 2025, and completed the Contract Quality Guarantee Field Form, confirming that the tensile strength of the steel in Batch A met the agreed standard; after both parties signed, the form served as the basis for pre-shipment quality release. (Note: used for pre-shipment on-site inspection and release of goods)
2. After arrival, the buyer found that some equipment parameters deviated from the contract requirements, and therefore filed a claim with the seller based on the Contract Quality Guarantee Field Form jointly completed at unloading; the form recorded in detail the environmental conditions at inspection, sampling locations, and measured data, becoming key evidence in arbitration. (Note: used for post-arrival quality dispute resolution and claims)
💡 Foreign Trade Tips
Foreign trade terms are the foundation of international business communication
Trade practices may vary slightly by country; pay attention when using them
When using terms in contracts, specify the applicable version (e.g., Incoterms 2020)
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