Guarantee Photocopy refers to a copy of a bank guarantee or commercial guarantee, not the original. In foreign trade practice, guarantees are often used to ensure contract performance, advance payment refund, or quality assurance. Beneficiaries usually require the original guarantee to claim rights, but in some scenarios, such as bidding, preliminary review, or internal processes, a photocopy may be provided first as proof. When using a photocopy, note: 1) A photocopy generally has no legal effect and cannot be used for claims; 2) The issuing bank or guarantor may not recognize a photocopy, and the beneficiary should request the original; 3) If the contract or letter of credit requires submission of the original, a photocopy may result in discrepancies. Compared with the 'original guarantee', a photocopy is only for information reference or temporary proof and cannot replace the legal function of the original. Similar to a 'guarantee copy', but a copy may be signed, while a photocopy is merely a reproduction. Foreign trade practitioners should clearly distinguish to avoid losing the right to claim due to submitting a photocopy.
📝 Examples
1. During the bidding stage, the tendering party requires the submission of a bank guarantee photocopy for pre-qualification, and the original after winning the bid. (Note: The photocopy is for preliminary review, and the original is for formal guarantee.) 2. We received a photocopy of the advance payment guarantee from the customer, but the finance department requires the original before releasing funds. (Note: A photocopy cannot serve as the basis for releasing funds; the original is required.)
💡 Foreign Trade Tips
Foreign trade terms are the foundation of international business communication
Trade practices may vary slightly by country; pay attention when using them
When using terms in contracts, specify the applicable version (e.g., Incoterms 2020)
For unfamiliar terms, use GlobalSync's multilingual email helper to confirm with your partner