Sample Delivery is a common step in international trade, referring to the seller sending product samples to the buyer via courier or air freight so that the buyer can confirm quality, specifications, style, etc. Use cases include: new customer development, pre-order confirmation, trade show follow-up, quality disputes, etc. Precautions: 1. Clarify sample costs (free or charged) and who bears the freight; 2. State whether the sample is returnable; 3. Keep shipping receipts and tracking numbers; 4. If the sample needs customs declaration, prepare a proforma invoice. Unlike 'bulk production,' sample delivery is usually small in quantity, time-sensitive, and may involve intellectual property protection. It differs from 'sample fee,' which refers to the cost of the sample itself, while sample delivery focuses on the logistics activity. It also differs from a 'trial order,' which is a formal small-batch purchase, whereas sample delivery generally does not create a formal contractual relationship.
📝 Examples
1. Please arrange sample delivery as soon as possible. We urgently need to confirm the fabric feel in order to place a bulk order. (Illustrates that sample delivery is used for pre-order quality confirmation.)
2. Regarding the sample delivery cost, we suggest using freight collect. If an order is placed after sample confirmation, the freight can be deducted from the payment. (Illustrates negotiation of freight responsibility in sample delivery.)
💡 Foreign Trade Tips
Foreign trade terms are the foundation of international business communication
Trade practices may vary slightly by country; pay attention when using them
When using terms in contracts, specify the applicable version (e.g., Incoterms 2020)
For unfamiliar terms, use GlobalSync's multilingual email helper to confirm with your partner