Document Checking

Customer Management Document Checking is a critical step in foreign trade procedures, referring to the seller or documentation specialist reviewing the full set of export documents (such as invoice, packing list, bill of lading, certificate of origin, insurance policy, etc.) item by item according to the letter of credit, contract, or customer requirements, to ensure that the document types, number of copies, contents, signatures, and seals fully comply with the stipulations, avoiding refusal of payment or delayed collection due to discrepancies. This term is commonly used under letter of credit (L/C) settlement and is closely related to 'document presentation' and 'negotiation'. Usage scenarios include bank document checking, seller's internal document checking, and customer-designated document checking. Note: document checking must strictly follow the principle of 'documents consistent with the credit and documents consistent with each other', pay attention to time nodes such as validity, presentation period, and shipment date, as well as details such as shipping marks, amounts, and currency. Unlike 'document preparation', document checking focuses on verification and correction rather than creation. Compared with 'pre-check', document checking is the final inspection before formal submission. The difference is that customer management document checking emphasizes customer requirements or L/C terms as the standard, while bank document checking is based on international practices such as UCP600.