"Replacement Parts" refer to goods provided by the seller to the buyer, either free of charge or for a fee, during the warranty period or after-sales repair, to replace damaged or faulty components. Usage scenarios include: quality issues with exported equipment where the buyer requests replacement parts; or spare parts supply stipulated in long-term supply contracts. Notes: 1) It must be clarified whether they are free of charge; if free, mark "Free of Charge" or "Under Warranty"; otherwise customs may classify them as general trade and impose duties. 2) When declaring, indicate "Replacement Parts for Repair" and attach the original export declaration number to avoid suspicion of undervaluation. 3) Difference from "Spare Parts": Spare Parts are regular spare parts not necessarily corresponding to specific damage; Replacement Parts emphasize replacing damaged parts and are often associated with warranty. 4) If the replacement parts are of high value, it is recommended to declare them separately and apply for tax refund or exemption.
📝 Examples
1. Due to quality issues with the motor shipped last time by your company, we need to urgently airfreight a batch of Replacement Parts. Please arrange free replacement and mark "Replacement under Warranty". (Note: The buyer requests the seller to provide free replacement for damaged parts and emphasizes the warranty attribute.)
2. This batch of Replacement Parts will be accompanied by a copy of the original export declaration to prove that they are used to replace the faulty components previously exported. Please grant duty-free clearance. (Note: Use original documents during import declaration to prove replacement purpose and avoid taxation.)
💡 Foreign Trade Tips
Foreign trade terms are the foundation of international business communication
Trade practices may vary slightly by country; pay attention when using them
When using terms in contracts, specify the applicable version (e.g., Incoterms 2020)
For unfamiliar terms, use GlobalSync's multilingual email helper to confirm with your partner