Sample Charge refers to the fee charged by the seller to the buyer when providing product samples in foreign trade transactions, typically used to cover sample costs, shipping, and handling fees. Usage scenarios include: when a new customer inquires, the seller may charge a sample fee to screen serious customers; or when the sample value is high, even regular customers may need to pay. Precautions: The sample fee policy should be clarified in advance to avoid disputes; if subsequent orders reach a certain amount, the sample fee can be refunded or deducted from the payment; the sample fee usually does not include bulk pricing for large orders. The difference from 'free samples' is that free samples are fully borne by the seller, while sample fees are paid by the buyer; unlike a 'deposit', which is a guarantee for contract performance, a sample fee is merely the cost of the sample itself. Additionally, sample fees may involve tariffs and VAT, and it should be clarified who bears them. Proper use of sample fees can reduce seller risk while demonstrating buyer sincerity.
📝 Examples
1. For new customers, we usually charge a $200 sample fee, but if the subsequent order exceeds $5,000, this fee will be deducted from the payment. (Illustrates conditions for sample fee refundability)
2. Since the sample is of high value, we need to charge a sample fee to cover costs, and the shipping fee is borne by the buyer. (Illustrates the sharing of sample fee and shipping fee)
💡 Foreign Trade Tips
Foreign trade terms are the foundation of international business communication
Trade practices may vary slightly by country; pay attention when using them
When using terms in contracts, specify the applicable version (e.g., Incoterms 2020)
For unfamiliar terms, use GlobalSync's multilingual email helper to confirm with your partner