A Sales Confirmation is a written document issued by the seller to the buyer in international trade after receiving the buyer's inquiry or order, confirming the details of the transaction. Its core function is to fix in written form the mutual agreement of sale reached by both parties, specifying key terms such as commodity name, specifications, quantity, unit price, total price, delivery date, payment method, transportation and insurance, and serving as the basis for subsequently signing a formal contract, opening a letter of credit, and arranging production and shipment. A Sales Confirmation is usually signed by the seller and sent to the buyer for countersignature. Once signed and sealed by both parties, it constitutes a contract document binding on both parties, has the same legal effect as a formal sales contract, and is an important evidence for resolving trade disputes.
A Sales Confirmation is a written document issued by the seller to the buyer in international trade after receiving the buyer's inquiry or order, confirming the details of the transaction. Its core function is to fix in written form the mutual agreement of sale reached by both parties, specifying key terms such as commodity name, specifications, quantity, unit price, total price, delivery date, payment method, transportation and insurance, and serving as the basis for subsequently signing a formal contract, opening a letter of credit, and arranging production and shipment. A Sales Confirmation is usually signed by the seller and sent to the buyer for countersignature. Once signed and sealed by both parties, it constitutes a contract document binding on both parties, has the same legal effect as a formal sales contract, and is an important evidence for resolving trade disputes.
🎯 Purpose
The main function of a Sales Confirmation is to provide both buyer and seller with a concise, standardized and legally binding transaction voucher. It is applicable to scenarios where the seller, after receiving the buyer's order, confirms the results of negotiations in written form, and is especially common in deals concluded at exhibitions, repeat orders from regular customers, or small-value trade. The parties that need this document include exporters, importers, banks, freight forwarders, customs brokers and customs authorities. In terms of procedure, it is used by the buyer to apply for a letter of credit, by the seller to arrange production and book shipping space, for submission to customs as proof of trade background during customs declaration, for bank document examination, and as evidence in arbitration or litigation when disputes arise. A Sales Confirmation can effectively reduce performance risks caused by unclear oral agreements and improve transaction efficiency.
The main function of a Sales Confirmation is to provide both buyer and seller with a concise, standardized and legally binding transaction voucher. It is applicable to scenarios where the seller, after receiving the buyer's order, confirms the results of negotiations in written form, and is especially common in deals concluded at exhibitions, repeat orders from regular customers, or small-value trade. The parties that need this document include exporters, importers, banks, freight forwarders, customs brokers and customs authorities. In terms of procedure, it is used by the buyer to apply for a letter of credit, by the seller to arrange production and book shipping space, for submission to customs as proof of trade background during customs declaration, for bank document examination, and as evidence in arbitration or litigation when disputes arise. A Sales Confirmation can effectively reduce performance risks caused by unclear oral agreements and improve transaction efficiency.
📋 Key Fields
Seller's Name and Address: Fill in the exporter's complete legal name, detailed address, telephone, fax and email, ensuring consistency with the business license and customs registration information.. 常见错误: Using an abbreviated name or incorrect address, resulting in inconsistency with the letter of credit beneficiary name and affecting settlement. Buyer's Name and Address: Fill in the importer's complete legal name, detailed address and contact information, which should be consistent with the buyer's registration information in its country and the letter of credit applicant.. 常见错误: Spelling errors or omission of the country, resulting in document discrepancies or inability to deliver. Sales Confirmation Number: A unique identification number compiled by the seller, usually including the year, company code and serial number, used for tracking and filing throughout the process.. 常见错误: Duplicate numbers or inconsistency with subsequent invoice and packing list numbers, causing confusion. Date: Fill in the date of issuance of the Sales Confirmation, which should be earlier than or equal to the contract effective date, and pay attention to the logical relationship with the letter of credit opening date.. 常见错误: Backdating the date or dating it later than the letter of credit opening date, triggering the bank's doubts about the authenticity of the documents. Commodity Name and Specifications: Accurately describe the goods name, model, material, grade, etc. according to international trade standards or mutual agreement, avoiding vague or ambiguous expressions.. 常见错误: Using internal abbreviations or incorrect product names, leading to customs classification disputes or letter of credit rejection. Quantity and Unit: Clearly specify the unit of measurement (such as piece, set, kilogram, meter) and the specific quantity, ensuring consistency with the packing list, invoice and letter of credit.. 常见错误: Confusion of units (such as metric ton and long ton) or quantity not conforming to the tolerance allowed by the letter of credit. Unit Price and Total Price: State the currency, unit price and total amount, and the price term (such as FOB, CIF) should be complete and accurate, with the total price consistent in figures and words.. 常见错误: Omission of currency, incomplete price term, or inconsistency between figures and words, leading to bank rejection. Price Term: Use the latest version such as INCOTERMS 2020, clearly specifying the place of delivery and the boundary of risk division, such as FOB Shanghai, CIF New York.. 常见错误: Using abolished INCOTERMS 2000 terms or omitting the place, causing disputes over liability. Payment Method: List the payment terms in detail, such as T/T, L/C, D/P, etc. If it is a letter of credit, specify the issuing bank, L/C type and validity period.. 常见错误: Vague payment method or contradiction with letter of credit terms, leading to foreign exchange collection risk. Delivery Date and Port of Shipment: Specify the latest shipment date and port of shipment, which should match the letter of credit shipment period, shipping schedule and production plan.. 常见错误: Shipment period too tight or inaccurate port name, causing late shipment or inability to deliver. Port of Destination and Transshipment: Fill in the final port of destination and whether transshipment and partial shipment are allowed, ensuring consistency with the letter of credit and buyer's requirements.. 常见错误: Vague port of destination or transshipment terms conflicting with the letter of credit, resulting in document discrepancies. Insurance Clause: Clearly specify who insures, the insurance coverage and insured amount, such as under CIF terms the seller insures all risks for 110% of the invoice value.. 常见错误: Insurance coverage not conforming to letter of credit requirements or insufficient insured amount, affecting claims. Packaging and Shipping Marks: Explain the packaging method, outer carton dimensions and shipping marks, and the shipping mark content should be consistent with the letter of credit, packing list and actual goods.. 常见错误: Incomplete shipping mark information or inconsistency with letter of credit provisions, causing the consignee to be unable to identify the goods. Arbitration and Dispute Resolution: Agree on the applicable law, arbitration institution and arbitration rules, such as submitting to the China International Economic and Trade Arbitration Commission for arbitration.. 常见错误: Vague arbitration clause or selection of a non-existent institution, rendering the clause invalid. Signatures and Seals of Both Parties: The seller signs and seals first, then sends it to the buyer for countersignature. After both parties sign and seal, the contract officially takes effect. Fax copies are usually valid.. 常见错误: Only one party signs or no seal is affixed, casting doubt on the validity of the contract.
Seller's Name and Address
Fill in the exporter's complete legal name, detailed address, telephone, fax and email, ensuring consistency with the business license and customs registration information.
⚠️ Using an abbreviated name or incorrect address, resulting in inconsistency with the letter of credit beneficiary name and affecting settlement.
Buyer's Name and Address
Fill in the importer's complete legal name, detailed address and contact information, which should be consistent with the buyer's registration information in its country and the letter of credit applicant.
⚠️ Spelling errors or omission of the country, resulting in document discrepancies or inability to deliver.
Sales Confirmation Number
A unique identification number compiled by the seller, usually including the year, company code and serial number, used for tracking and filing throughout the process.
⚠️ Duplicate numbers or inconsistency with subsequent invoice and packing list numbers, causing confusion.
Date
Fill in the date of issuance of the Sales Confirmation, which should be earlier than or equal to the contract effective date, and pay attention to the logical relationship with the letter of credit opening date.
⚠️ Backdating the date or dating it later than the letter of credit opening date, triggering the bank's doubts about the authenticity of the documents.
Commodity Name and Specifications
Accurately describe the goods name, model, material, grade, etc. according to international trade standards or mutual agreement, avoiding vague or ambiguous expressions.
⚠️ Using internal abbreviations or incorrect product names, leading to customs classification disputes or letter of credit rejection.
Quantity and Unit
Clearly specify the unit of measurement (such as piece, set, kilogram, meter) and the specific quantity, ensuring consistency with the packing list, invoice and letter of credit.
⚠️ Confusion of units (such as metric ton and long ton) or quantity not conforming to the tolerance allowed by the letter of credit.
Unit Price and Total Price
State the currency, unit price and total amount, and the price term (such as FOB, CIF) should be complete and accurate, with the total price consistent in figures and words.
⚠️ Omission of currency, incomplete price term, or inconsistency between figures and words, leading to bank rejection.
Price Term
Use the latest version such as INCOTERMS 2020, clearly specifying the place of delivery and the boundary of risk division, such as FOB Shanghai, CIF New York.
⚠️ Using abolished INCOTERMS 2000 terms or omitting the place, causing disputes over liability.
Payment Method
List the payment terms in detail, such as T/T, L/C, D/P, etc. If it is a letter of credit, specify the issuing bank, L/C type and validity period.
⚠️ Vague payment method or contradiction with letter of credit terms, leading to foreign exchange collection risk.
Delivery Date and Port of Shipment
Specify the latest shipment date and port of shipment, which should match the letter of credit shipment period, shipping schedule and production plan.
⚠️ Shipment period too tight or inaccurate port name, causing late shipment or inability to deliver.
Port of Destination and Transshipment
Fill in the final port of destination and whether transshipment and partial shipment are allowed, ensuring consistency with the letter of credit and buyer's requirements.
⚠️ Vague port of destination or transshipment terms conflicting with the letter of credit, resulting in document discrepancies.
Insurance Clause
Clearly specify who insures, the insurance coverage and insured amount, such as under CIF terms the seller insures all risks for 110% of the invoice value.
⚠️ Insurance coverage not conforming to letter of credit requirements or insufficient insured amount, affecting claims.
Packaging and Shipping Marks
Explain the packaging method, outer carton dimensions and shipping marks, and the shipping mark content should be consistent with the letter of credit, packing list and actual goods.
⚠️ Incomplete shipping mark information or inconsistency with letter of credit provisions, causing the consignee to be unable to identify the goods.
Arbitration and Dispute Resolution
Agree on the applicable law, arbitration institution and arbitration rules, such as submitting to the China International Economic and Trade Arbitration Commission for arbitration.
⚠️ Vague arbitration clause or selection of a non-existent institution, rendering the clause invalid.
Signatures and Seals of Both Parties
The seller signs and seals first, then sends it to the buyer for countersignature. After both parties sign and seal, the contract officially takes effect. Fax copies are usually valid.
⚠️ Only one party signs or no seal is affixed, casting doubt on the validity of the contract.
⚠️ Common Mistakes
Commodity name inconsistent with letter of credit description: If the product name and specifications in the Sales Confirmation do not strictly conform to the letter of credit, the bank will treat it as a discrepancy and refuse payment. Verification should be done word by word. Contradiction between price term and delivery conditions: For example, using CIF terms but agreeing that the buyer insures, or under FOB terms the seller bears freight, resulting in unclear division of responsibility. Payment method disconnected from letter of credit terms: The Sales Confirmation stipulates T/T, but the buyer opens a letter of credit, or the L/C type does not match the confirmation, causing obstacles to foreign exchange collection. Inconsistency between quantity and amount in figures and words: The total price in Arabic numerals does not match the written words, or quantity units are confused, easily questioned by banks and customs. Logical error between shipment period and validity period: The shipment period is later than the letter of credit validity period, or no time is reserved for document presentation, resulting in inability to present documents on time. Missing shipping marks and packaging description: Failure to specify shipping marks or packaging details, causing goods to be unidentifiable or conflicting with letter of credit requirements. Incomplete signatures and seals of both parties: Only one party signs or a seal not on file is used, affecting the legal validity of the contract. Failure to specify INCOTERMS version: The price term does not cite a specific version, which may lead to different interpretations of risk division.
⚠️ Commodity name inconsistent with letter of credit description: If the product name and specifications in the Sales Confirmation do not strictly conform to the letter of credit, the bank will treat it as a discrepancy and refuse payment. Verification should be done word by word.
⚠️ Contradiction between price term and delivery conditions: For example, using CIF terms but agreeing that the buyer insures, or under FOB terms the seller bears freight, resulting in unclear division of responsibility.
⚠️ Payment method disconnected from letter of credit terms: The Sales Confirmation stipulates T/T, but the buyer opens a letter of credit, or the L/C type does not match the confirmation, causing obstacles to foreign exchange collection.
⚠️ Inconsistency between quantity and amount in figures and words: The total price in Arabic numerals does not match the written words, or quantity units are confused, easily questioned by banks and customs.
⚠️ Logical error between shipment period and validity period: The shipment period is later than the letter of credit validity period, or no time is reserved for document presentation, resulting in inability to present documents on time.
⚠️ Missing shipping marks and packaging description: Failure to specify shipping marks or packaging details, causing goods to be unidentifiable or conflicting with letter of credit requirements.
⚠️ Incomplete signatures and seals of both parties: Only one party signs or a seal not on file is used, affecting the legal validity of the contract.
⚠️ Failure to specify INCOTERMS version: The price term does not cite a specific version, which may lead to different interpretations of risk division.
🌍 Country Requirements
United States: U.S. Customs requires the Sales Confirmation as proof of trade authenticity, and it must be consistent with the commercial invoice and packing list information. If FDA, FCC or other controlled goods are involved, relevant certification numbers should be stated. U.S. buyers often require the Sales Confirmation to include an origin declaration and anti-terrorism declaration to comply with CBP requirements. Subject to the latest announcements of the local customs. European Union: EU countries require the Sales Confirmation to clearly state the origin of goods in order to apply tariff preferences or anti-dumping duties. If CE-certified products are involved, certification information should be stated. EU customs may require an EORI number, and the Sales Confirmation must be consistent with the import declaration. Subject to the latest announcements of the local customs. Japan: Japanese customs require the contents of the Sales Confirmation to be strictly consistent with the invoice and packing list, with particular attention to product name, quantity and unit price. Japanese buyers often require JIS standards or PSE certification to be stated. For food and cosmetics, requirements of the Japanese Ministry of Health, Labour and Welfare must be met. Subject to the latest announcements of the local customs. South Korea: Korean customs requires the Sales Confirmation to state the origin in order to apply preferential tariff rates such as the KORUS FTA. If KC-certified products are involved, the certification number should be stated. Korean buyers often require the confirmation to include delivery date and payment method details in order to apply for foreign exchange. Subject to the latest announcements of the local customs. Middle East (Saudi Arabia/UAE): Saudi Arabia requires the Sales Confirmation to be certified by the chamber of commerce and by embassy consular legalization; some UAE free zones may be exempt. Origin, price term and payment method must be stated. Saudi SABER certification and UAE ECAS certification information should be reflected in the confirmation. Subject to the latest announcements of the local customs. Brazil: Brazilian customs requires the Sales Confirmation to be completely consistent with the commercial invoice and bill of lading information, and the NCM code must be stated. Brazilian buyers usually require the confirmation to include details of freight, insurance and other expenses in order to calculate import taxes. All documents must be consular legalized by Brazil. Subject to the latest announcements of the local customs. India: Indian customs requires the Sales Confirmation to state origin, price term and payment method, and it must be consistent with BIS certification information. Indian buyers often require the confirmation to include IEC code and GST information. For food, FSSAI requirements must be met. Subject to the latest announcements of the local customs. Russia: Russian customs requires the Sales Confirmation to be certified by the Russian embassy in China and accompanied by a Russian translation. Origin, price term and payment method must be stated. If EAC-certified products are involved, the certification number should be stated. Russian buyers often require the confirmation to include delivery date and transportation details. Subject to the latest announcements of the local customs.
United States
U.S. Customs requires the Sales Confirmation as proof of trade authenticity, and it must be consistent with the commercial invoice and packing list information. If FDA, FCC or other controlled goods are involved, relevant certification numbers should be stated. U.S. buyers often require the Sales Confirmation to include an origin declaration and anti-terrorism declaration to comply with CBP requirements. Subject to the latest announcements of the local customs.
European Union
EU countries require the Sales Confirmation to clearly state the origin of goods in order to apply tariff preferences or anti-dumping duties. If CE-certified products are involved, certification information should be stated. EU customs may require an EORI number, and the Sales Confirmation must be consistent with the import declaration. Subject to the latest announcements of the local customs.
Japan
Japanese customs require the contents of the Sales Confirmation to be strictly consistent with the invoice and packing list, with particular attention to product name, quantity and unit price. Japanese buyers often require JIS standards or PSE certification to be stated. For food and cosmetics, requirements of the Japanese Ministry of Health, Labour and Welfare must be met. Subject to the latest announcements of the local customs.
South Korea
Korean customs requires the Sales Confirmation to state the origin in order to apply preferential tariff rates such as the KORUS FTA. If KC-certified products are involved, the certification number should be stated. Korean buyers often require the confirmation to include delivery date and payment method details in order to apply for foreign exchange. Subject to the latest announcements of the local customs.
Middle East (Saudi Arabia/UAE)
Saudi Arabia requires the Sales Confirmation to be certified by the chamber of commerce and by embassy consular legalization; some UAE free zones may be exempt. Origin, price term and payment method must be stated. Saudi SABER certification and UAE ECAS certification information should be reflected in the confirmation. Subject to the latest announcements of the local customs.
Brazil
Brazilian customs requires the Sales Confirmation to be completely consistent with the commercial invoice and bill of lading information, and the NCM code must be stated. Brazilian buyers usually require the confirmation to include details of freight, insurance and other expenses in order to calculate import taxes. All documents must be consular legalized by Brazil. Subject to the latest announcements of the local customs.
India
Indian customs requires the Sales Confirmation to state origin, price term and payment method, and it must be consistent with BIS certification information. Indian buyers often require the confirmation to include IEC code and GST information. For food, FSSAI requirements must be met. Subject to the latest announcements of the local customs.
Russia
Russian customs requires the Sales Confirmation to be certified by the Russian embassy in China and accompanied by a Russian translation. Origin, price term and payment method must be stated. If EAC-certified products are involved, the certification number should be stated. Russian buyers often require the confirmation to include delivery date and transportation details. Subject to the latest announcements of the local customs.
❓ FAQ
What is the difference between a Sales Confirmation and a sales contract?: A Sales Confirmation is a confirmation document issued by the seller after receiving the buyer's order. Its content is more concise than a sales contract, but after being signed by both parties it has the same legal effect. A sales contract usually has more detailed terms and is suitable for large-value or complex transactions. A Sales Confirmation is often used for regular customers or small-value trade and can quickly confirm the transaction. Does a Sales Confirmation need to be signed by both parties?: Yes. A Sales Confirmation is usually signed and sealed by the seller first, then sent to the buyer for countersignature. After both parties sign and seal it, the contract officially takes effect. If the buyer only returns a fax or scanned copy, as long as the content is clear and there is no objection, it is usually also regarded as valid, but it is best to keep the original for disputes. How should the price term in a Sales Confirmation be chosen?: It should be chosen according to the mode of transportation, risk bearing and cost control. For sea freight, FOB, CIF and CFR are commonly used; for air freight, FCA, CPT and CIP are commonly used. It is recommended to use the latest version of INCOTERMS 2020 and clearly specify the place of delivery. When choosing, consider the buyer's requirements, letter of credit terms and your own risk tolerance. What should be done if the Sales Confirmation does not conform to the letter of credit?: If the Sales Confirmation conflicts with the letter of credit terms, the letter of credit should prevail, because banks examine documents only against the letter of credit. The seller should immediately contact the buyer to amend the letter of credit, or reissue the Sales Confirmation to match the letter of credit. Any discrepancy may lead to rejection, so it must be resolved before shipment. Does a Sales Confirmation need to state the origin?: It is recommended to state it. Many countries' customs require the Sales Confirmation to show the origin in order to apply tariff preferences or anti-dumping duties. If the letter of credit requires a certificate of origin, the origin in the Sales Confirmation should be consistent with the certificate of origin. Failure to state it may cause customs clearance delays or inability to enjoy preferential tariff rates. Can a Sales Confirmation be modified?: Yes. Before both parties formally perform the contract, it can be modified in writing, such as by signing a supplementary agreement or reissuing the Sales Confirmation. The modifications must be confirmed by both parties, and attention should be paid to consistency with the letter of credit, invoice and other documents. If the letter of credit has already been opened, modification requires the consent of the buyer and the bank. Does a Sales Confirmation need chamber of commerce certification?: It depends on the requirements of the destination country. Some countries in the Middle East and South America require the Sales Confirmation to be certified by the chamber of commerce and by embassy consular legalization. If the letter of credit stipulates certification, it must be obtained. Before certification, ensure the document content is accurate to avoid difficulty in modifying after certification. It is advisable to consult a freight forwarder or certification agency in advance. What should be done if the Sales Confirmation is lost?: If the Sales Confirmation is lost, you can request a copy from the other party or re-sign it. If it has already been used for customs declaration or settlement, explain the situation to the relevant authorities and provide other supporting documents. It is advisable to scan and archive it routinely and keep mailing receipts. For important transactions, it is best to use express delivery and keep signed receipt records.
Q: What is the difference between a Sales Confirmation and a sales contract?
A: A Sales Confirmation is a confirmation document issued by the seller after receiving the buyer's order. Its content is more concise than a sales contract, but after being signed by both parties it has the same legal effect. A sales contract usually has more detailed terms and is suitable for large-value or complex transactions. A Sales Confirmation is often used for regular customers or small-value trade and can quickly confirm the transaction.
Q: Does a Sales Confirmation need to be signed by both parties?
A: Yes. A Sales Confirmation is usually signed and sealed by the seller first, then sent to the buyer for countersignature. After both parties sign and seal it, the contract officially takes effect. If the buyer only returns a fax or scanned copy, as long as the content is clear and there is no objection, it is usually also regarded as valid, but it is best to keep the original for disputes.
Q: How should the price term in a Sales Confirmation be chosen?
A: It should be chosen according to the mode of transportation, risk bearing and cost control. For sea freight, FOB, CIF and CFR are commonly used; for air freight, FCA, CPT and CIP are commonly used. It is recommended to use the latest version of INCOTERMS 2020 and clearly specify the place of delivery. When choosing, consider the buyer's requirements, letter of credit terms and your own risk tolerance.
Q: What should be done if the Sales Confirmation does not conform to the letter of credit?
A: If the Sales Confirmation conflicts with the letter of credit terms, the letter of credit should prevail, because banks examine documents only against the letter of credit. The seller should immediately contact the buyer to amend the letter of credit, or reissue the Sales Confirmation to match the letter of credit. Any discrepancy may lead to rejection, so it must be resolved before shipment.
Q: Does a Sales Confirmation need to state the origin?
A: It is recommended to state it. Many countries' customs require the Sales Confirmation to show the origin in order to apply tariff preferences or anti-dumping duties. If the letter of credit requires a certificate of origin, the origin in the Sales Confirmation should be consistent with the certificate of origin. Failure to state it may cause customs clearance delays or inability to enjoy preferential tariff rates.
Q: Can a Sales Confirmation be modified?
A: Yes. Before both parties formally perform the contract, it can be modified in writing, such as by signing a supplementary agreement or reissuing the Sales Confirmation. The modifications must be confirmed by both parties, and attention should be paid to consistency with the letter of credit, invoice and other documents. If the letter of credit has already been opened, modification requires the consent of the buyer and the bank.
Q: Does a Sales Confirmation need chamber of commerce certification?
A: It depends on the requirements of the destination country. Some countries in the Middle East and South America require the Sales Confirmation to be certified by the chamber of commerce and by embassy consular legalization. If the letter of credit stipulates certification, it must be obtained. Before certification, ensure the document content is accurate to avoid difficulty in modifying after certification. It is advisable to consult a freight forwarder or certification agency in advance.
Q: What should be done if the Sales Confirmation is lost?
A: If the Sales Confirmation is lost, you can request a copy from the other party or re-sign it. If it has already been used for customs declaration or settlement, explain the situation to the relevant authorities and provide other supporting documents. It is advisable to scan and archive it routinely and keep mailing receipts. For important transactions, it is best to use express delivery and keep signed receipt records.
📝 Sample
[Sales Confirmation - Complete Filling Sample]
Seller Name and Address: Ningbo Huayuan Import & Export Co., Ltd., 18/F, Huayuan Building, No. 588 Century Avenue, Yinzhou District, Ningbo, Zhejiang, China, Tel: +86-574-8765 4321, Fax: +86-574-8765 4322, Email: sales@huayuan-nb.com
Buyer Name and Address: Pacific Homeware Trading LLC, 1200 Market Street, Suite 450, San Francisco, CA 94102, USA, Tel: +1-415-555-0188, Fax: +1-415-555-0189, Email: purchase@pacifichomeware.com
Sales Confirmation No.: SC-2026-NBHY-0918
Date: 2026-09-15
Commodity Name and Specifications: Stainless Steel Vacuum Flask, Model HY-VF500, double-wall 304 stainless steel, capacity 500ml, matte black finish, with leak-proof lid and custom logo printing
Quantity and Unit: 12,000 PCS
Unit Price and Total Price: USD 4.85 / PC FOB Ningbo; Total Amount USD 58,200.00 (In words: SAY US DOLLARS FIFTY-EIGHT THOUSAND TWO HUNDRED ONLY)
Price Terms: FOB Ningbo, Incoterms 2020
Payment Terms: 30% T/T deposit within 7 days after signing this Sales Confirmation; 70% balance by irrevocable L/C at sight issued by Bank of America, N.A., San Francisco Branch, valid until 2026-12-15
Delivery Time and Port of Loading: Latest shipment date 2026-11-30; Port of Loading: Ningbo, China
Port of Destination and Transshipment: Port of Discharge: Oakland, CA, USA; Transshipment allowed; Partial shipment not allowed
Insurance Terms: To be covered by the Buyer; if required by Buyer, Seller may arrange insurance at 110% of invoice value against All Risks, premium for Buyer's account
Packing and Shipping Marks: Each pc in a color box, 24 pcs per export carton; carton size 52 x 38 x 42 cm; gross weight 16.5 kg per carton; shipping marks: PACIFIC HOMEWARE / SC-2026-NBHY-0918 / OAKLAND / C/NO. 1-500 / MADE IN CHINA
Arbitration and Dispute Resolution: Any dispute arising from or in connection with this Sales Confirmation shall be submitted to China International Economic and Trade Arbitration Commission (CIETAC) for arbitration in Ningbo in accordance with its rules then in effect; the arbitral award shall be final and binding upon both parties
Signatures and Seals of Both Parties: Seller: Ningbo Huayuan Import & Export Co., Ltd. (Seal), Authorized Representative: Li Ming, Date: 2026-09-15; Buyer: Pacific Homeware Trading LLC (Seal), Authorized Representative: John Miller, Date: 2026-09-18
The above is a sample. Actual completion shall be subject to the requirements of the L/C / contract / importing country.
[Sales Confirmation - Complete Filling Sample]
Seller Name and Address: Ningbo Huayuan Import & Export Co., Ltd., 18/F, Huayuan Building, No. 588 Century Avenue, Yinzhou District, Ningbo, Zhejiang, China, Tel: +86-574-8765 4321, Fax: +86-574-8765 4322, Email: sales@huayuan-nb.com
Buyer Name and Address: Pacific Homeware Trading LLC, 1200 Market Street, Suite 450, San Francisco, CA 94102, USA, Tel: +1-415-555-0188, Fax: +1-415-555-0189, Email: purchase@pacifichomeware.com
Sales Confirmation No.: SC-2026-NBHY-0918
Date: 2026-09-15
Commodity Name and Specifications: Stainless Steel Vacuum Flask, Model HY-VF500, double-wall 304 stainless steel, capacity 500ml, matte black finish, with leak-proof lid and custom logo printing
Quantity and Unit: 12,000 PCS
Unit Price and Total Price: USD 4.85 / PC FOB Ningbo; Total Amount USD 58,200.00 (In words: SAY US DOLLARS FIFTY-EIGHT THOUSAND TWO HUNDRED ONLY)
Price Terms: FOB Ningbo, Incoterms 2020
Payment Terms: 30% T/T deposit within 7 days after signing this Sales Confirmation; 70% balance by irrevocable L/C at sight issued by Bank of America, N.A., San Francisco Branch, valid until 2026-12-15
Delivery Time and Port of Loading: Latest shipment date 2026-11-30; Port of Loading: Ningbo, China
Port of Destination and Transshipment: Port of Discharge: Oakland, CA, USA; Transshipment allowed; Partial shipment not allowed
Insurance Terms: To be covered by the Buyer; if required by Buyer, Seller may arrange insurance at 110% of invoice value against All Risks, premium for Buyer's account
Packing and Shipping Marks: Each pc in a color box, 24 pcs per export carton; carton size 52 x 38 x 42 cm; gross weight 16.5 kg per carton; shipping marks: PACIFIC HOMEWARE / SC-2026-NBHY-0918 / OAKLAND / C/NO. 1-500 / MADE IN CHINA
Arbitration and Dispute Resolution: Any dispute arising from or in connection with this Sales Confirmation shall be submitted to China International Economic and Trade Arbitration Commission (CIETAC) for arbitration in Ningbo in accordance with its rules then in effect; the arbitral award shall be final and binding upon both parties
Signatures and Seals of Both Parties: Seller: Ningbo Huayuan Import & Export Co., Ltd. (Seal), Authorized Representative: Li Ming, Date: 2026-09-15; Buyer: Pacific Homeware Trading LLC (Seal), Authorized Representative: John Miller, Date: 2026-09-18
The above is a sample. Actual completion shall be subject to the requirements of the L/C / contract / importing country.
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⚠️ This page is for reference only. Customs regulations may change; please refer to the latest announcement of local customs brokers or customs authorities.